Clubhouse Booking Guidelines

One of the benefits of belonging to the Hollyburn Sailing Club is that members may reserve the club for personal or work functions, within the following guidelines:

  1. Members may take up to seven guests to the club on an ad hoc basis. For larger parties, a reservation is required (this applies only to the evenings).
  2. Club reservations are to be made through Julie Robinson at j_robinson@shaw.ca.
  3. Before making a reservation a member must be in good standing at the club and have been a member for at least 3 months. Members may reserve the club for up to 3 occasions per year.
  4. Having made a reservation, the club is not off-limits to other members: all members have the right to avail themselves of the clubhouse at any time. However, if a member has reserved the club, other members should be unobtrusive.
  5. There are blackout periods when reservations are not permitted:
    • Daytime: all weekends, all public holidays, all Tuesdays, and all days through July and August (and any time there are Sailing School lessons other than the summer break).
    • Evening (after 18:00): all of July and August, Fridays-through-Sundays in June and September; Saturdays and Sundays through May and October, race days, and any public holidays.
  6. When the club is reserved by a member for a business or commercially related event, then a financial donation to the club is expected. No donation will be requested for personal social events, or for usage by non-profit organizations booked through members.
  7. On occasion the club is reserved for non-member functions – usually non-profit, community organizations. These reservations can occur during “blackout” periods.
  8. Club reservations will be posted on the bulletin board outside the main door, and on the club web site.
  9. Members may use the club's BBQ facilities. If the coal BBQ is to be used, the member booking the club is responsible for cleaning it out ahead of time. After use, the residual coals may be left in the BBQ for the next user to clean out. Also, members are expected to make a cash donation to cover the cost of operating the gas BBQ, and to clean the gas BBQ after use.